What is the purpose of this document?

Robin AI Limited is a "controller" in relation to personal data. This means that we are responsible for deciding how we hold and use personal information about you. You are being sent a copy of this privacy notice or have access to this privacy notice, because you are applying for work with us (whether as an employee or contractor).

This notice is intended to make you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for.

It provides you with certain information that must be provided under the UK General Data Protection Regulation (UK GDPR).

Data protection principles

We will comply with data protection law and principles, which means that your data will be:

• Used lawfully, fairly and in a transparent way.
• Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
• Relevant to the purposes we have told you about and limited only to those purposes.
• Accurate and kept up to date.
• Kept only as long as necessary for the purposes we have told you about.
• Kept securely.

The legal basis for processing your data.

If you are located in a region that requires a legal basis for processing of personal data we need a lawful basis pursuant to applicable law to collect, use and disclose your personal data where we are a controller. Generally we will either rely on the legitimate interest or consent from you, where we are using your data.

Legitimate interest: In order to assess your suitability for the role, and to decide whether to appoint you to the role we may collect your data on the basis that we have legitimate interest to do so. In these circumstance we will only process your personal data is necessary for the pursuit of our legitimate business interests and provided your interests and fundamental rights do not override our legitimate interests.

Contractual necessity: We also need to process your personal information to decide whether to enter a contract of employment or engage you as a contractor.

Consent: where you have given us consent to use your personal data for one or more permitted purposes. For example:

• when you create a website account with us;